Rochester Champs Elysees

Group Reservations
(from 10 reservations per hotel)

When you make a purchase with bnetwork, you agree to accept these Terms and Conditions.

1. Deposit Requested
Kindly note that a 2% administrative fee will be automatically added to all payments.

- A deposit corresponding to 60% of your room block will be requested upfront to confirm your reservation request.
- Before October 27th 2025, an additional payment will be requested to reach 80% of your room block.
- Before November 24th 2025, an additional payment will be requested to reach 100% of your room block. All nights/rooms added from this date will have to be prepaid in full upfront to be confirmed.

Please kindly note that some hotels may require a minimum stay. In such cases, this will be indicated in the room rate section of the hotel.

Your reservation will not be confirmed until the full amount in cleared funds for the reserved rooms is received by bnetwork. In case the requested deposit is not received at the date scheduled, only the nights/rooms paid will be confirmed to the hotel, the nights/rooms unpaid may be released back into the booking system for resale.

2. Accommodation Cancellation Policy

Accommodation cancellations must be communicated to bnetwork in writing via email. Cancellation charges may apply as stipulated below:

• From the reservation date until July 29th 2025, 100% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty (excluding administrative fees).

• From July 30th 2025 to September 24th 2025, 30% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty (excluding administrative fees). A 100% penalty fee will be kept for any additional night/room cancelled.

• From September 25th 2025 to November 24th 2025, 10% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty (excluding administrative fees). A 100% penalty fee will be kept for any additional night/room cancelled.

• From November 25th 2025 to December 23th 2025, 5% of the initial number of rooms reserved per night, per hotel, can be cancelled without penalty (excluding administrative fees). A 100% penalty fee will be kept for any additional night/room cancelled. 

• From December 24th 2025, a 100% penalty fee will be kept for additional night/room cancelled. You are committed to pay for all the nights/rooms reserved.

All rates mentioned have been negotiated on behalf of IMCAS participants and no penalty would be charged at any time should we be in a position to resell your cancelled rooms.

Rooms that are left unoccupied 48 hours after the check-in date will be released back to the Hotel and no refund will apply.

Name changes are without restrictions.

3. Accommodation Invoicing Process

• bnetwork collects deposits for all reservations.
• Payments will then be transferred in full to the relevant Hotel(s).
• You will receive an accommodation confirmation upon receipt of the full payment. You will be provided with an official invoice from bnetwork for your accommodation at the end of the event.